Meeting Minutes

Minutes of Meeting 07.18.2011

CHAMPION  LAKES  H O A
MINUTES OF MEETING
JULY 18, 2011            TIME: 7PM

APPROVAL OF MINUTES;

  • Minutes of the last meeting were read and approved by the President.

OPEN ISSUES;

  • The new state laws regarding the back flow of the sprinkler system was discussed and more details to follow on the web. The cost of repairs to the irrigation system was over $1100.00 in 2010 and so far this year $412 was spent.
  • As there was no invoice presented for May, the Landscape payment was not made.
  • President agreed to discuss the CPA issues with Jeremy.

NEW BUSINESS:

  • Homeowners in arrears will be receiving a letter on Monday (7/25) informing them of the action that will be taken.
  • The Board has voted that should there be no response after 30 days this matter will be handed over to a collection agency.
  • The treasurer agreed to reimburse V Thomas for the cost of the last newsletter and all future notices will will  be mentioned on the web  instead of a Newsletter
  • Going forward Garage Sales will be handled by the homeowner and not as a community effort.
  • There will be no Fall Party this year.

Next Meeting Oct 17, 2011  @ 7:00pm (Bryon’s Home)

ADJOURNMENT: Meeting adjourned 8h15

Minutes submitted by Secretary

Minutes of General Meeting 04.18.2011

CHAMPION  LAKES  H O A
MINUTES OF ANNUAL GENERAL MEETING
18 April 2011
Time:  7pm

APPROVAL OF MINUTES;

  • Minutes of the last meeting were read and approved by the President.

ABSENT:

  • Treasurer

OPEN ISSUES:

  • A note of thanks was mentioned for the 12 homeowners present.
  • Homeowners who are still owing dues are welcome to meet with Bryon to discuss a payment plan in view of the current economic/job situation.
  • All effort will be made to work with them.

NEW BUSINESS:

  • Financials were not yet available as Jeremy was busy with Tax issues.
  • Cost of the Insurance for HOA and the Board members was $2400.00
  • The yard of the month will continue with V Thomas as the committee member.
  • A date was set for the community Garage Sale- June 11 and 12.
  • V.Thomas volunteered to send out the notices.
  • Mike was once again voted as treasurer – for the next 2 years
    • 13 votes counted.
  • Bryon informed us of the warranty issue with the AC Unit and is going to get more info on this when he meets with the D R Horton contact.
  • Bryon decided to hold this monthly meeting, once a quarter
  • Date of next HOA meeting will be July 18.

ADJOURNMENT: Meeting adjourned 7h55

Minutes submitted by Secretary

Minutes of Meeting 03.21.2011

CHAMPION  LAKES  H O A
MINUTES OF MEETING
21 March  2011
Time:  7pm

APPROVAL OF MINUTES;

  •  Minutes of the last meeting were read and approved by the President.

OPEN ISSUES:

  • Financial status of the HOA was discussed .
  • Mike agreed to follow up with the check of $95.00 which has since been credited to the account.
  • The president agreed to redo the Meeting Board to make it more legible.
  • 76 homes still owe dues as of this date.

NEW BUSINESS:

  • The gift cards for yard of the month have been purchased and issued to the homeowner for March and April.
  • We can expect to see some new flowers in the entryway. The mulch has been replaced.
  • The issue with the State Controller has not yet been rectified. Bryon promised to follow up with Jeremy about this.
  • Mike agreed to look into the matter of choosing a new CPA as the fee charged for the volume of work done was greatly out of proportion.
  • The homeowner present suggested having a garage sale. More details to follow.

ADJOURNMENT: Meeting adjourned at 7h40

Minutes submitted by Secretary

Minutes of Meeting 02.28.2011

CHAMPION  LAKES  H O A
MINUTES OF MEETING
28 February 2011
Time:  7pm

ROLL CALL:

  • President, Treasurer and Secretary with 3 Homeowners

APPROVAL OF MINUTES;

  • Minutes of the last meeting were read and approved by the President.

OPEN ISSUES:

  • President discussed the Financials and the Treasurer explained that the check for $95 had not yet been credited to the account.
  • More foreclosures are expected shortly.
  • The President was working with the  issue of the State Comptroller which is now over five months.
  • As this is a Tax issue,  names of other Tax consultants were offered to view their services and at a much lower cost.
  • All present agreed that a change of CPA  was a good idea to ensure proper and timeliness attention to financial matters regarding the HOA.

NEW BUSINESS;

  • YARD OF THE MONTH – the chosen yard was agreed upon by the members
    • The homeowners will be given the $25 visa gift card
    • Mr Pather agreed to purchase these at no cost.
  • A proposal was submitted for approval to construct a fence and shed by one of the homeowners, and a fence only by another.
    • After a lengthy discussion it was agreed to approve the fence only at this point.

ADJOURNMENT: Meeting adjourned at 8pm.

Minutes submitted by Secretary

Minutes of Meeting 01.24.2011

CHAMPION  LAKES  H O A
MINUTES OF MEETING
24 January 2011
Time:  7pm

ROLL CALL:

  • President, Treasurer and Secretary with 3 Homeowners

APPROVAL OF MINUTES;

  • Minutes of the last meeting was read and approved by the President.

OPEN ISSUES:

  • President discussed the Financials and the Treasurer explained that the refunds for equipment and excess for the Fall Party will be credited on the December Financials.
  • The President was working with the  issue of the State Comptroller
  • The outstanding dues were discussed and cost of this action will be further discussed at the next meeting.
  • The Crime Watch discussion is now closed as participation was poor.

NEW BUSINESS:

  • Several quotes for the Landscape was discussed and the best was accepted, which was the current provider, Weed Terminator.
  • Mike agreed to update the website with new meeting dates and forward the receipts to Jeremy for the Fall Party and new meeting board.
  • The next three meetings will be held at the Presidents house.
    • Date of the next meeting was set for  28 February 2011.
  • Mike agreed to purchase the Visa cards for Yard of the Month which will be from March to October and Victoria Thomas agreed to continue with this task.

ADJOURNMENT:  Meeting adjourned at 7h50pm

Minutes submitted by Secretary

Minutes of Meeting 12.20.2010

CHAMPION  LAKES  H O A

MINUTES OF MEETING

December 20, 2010
Time:  7pm

ROLL CALL:

President, Treasurer and Secretary with 9 Homeowners

APPROVAL OF MINUTES;

Minutes of the last meeting was read and approved by the President.

OPEN ISSUES:

  1. There was much concern for the homeowners in arrears of the dues.
  2. It was decided to choose the top ten outstanding dues and send out letters of warning for action by debt collectors.
  3. As the creek and treehouse were concerns of the homeowner concerned it was decided to close this matter to further discussion.
  4. The fall party expenses were presented by the Treasurer. Refunds will be credited to the HOA funds and reflected on the next financials.

NEW BUSINESS:

  1. Suggestions were offered to makes some changes to the Fall party.
  2. Expenditure should be less on this and more thought given to an adult social evening. Mr Dwight Thomas kindly agreed to follow up with more input to co-ordinate this event.
  3. The checks payable for the landscape maintenance was made out to the business name. It was agreed by the Board that new bids were to be accepted up until 21 January 2011.
  4. President informed the house that the matter with the State Comptroller will be cleared in 2 weeks.
  5. A new notice of meeting board will now bear our details and web address.

 

ADJOURNMENT: Meeting adjourned at 8.10pm

Minutes submitted by Secretary

Minutes of Meeting 11.15.2010

CHAMPION  LAKES  H O A

MINUTES OF MEETING

November 15, 2010
Time:  7pm

ROLL CALL

Apologies -The President was absent
Treasurer/ Secretary and 3 homeowners

APPROVAL OF MINUTES;

Minutes of last meeting were submitted for approval, however it has not yet been approved/posted

OPEN ISSUES:

  1. As the homeowners questioned the delay of the minutes, it was suggested by the Treasurer to cc V.Thomas all future minutes.
  2. The creek is in poor shape and could be a hazard in stormy weather.
  3. The HOA was asked to submit in writing this problem to the homeowners concerned.
  4. There was no expense report presented for the Fall party, however the Treasurer assured the house that all receipts and payments as compiled   for Petty Cash expense, will be made available at the next meeting.
  5. Cost of refreshments for October and November were handed to the Treasurer.
  6. As a serious concern it was noted that the checks made out to the service provider for Landscape was personal and not issued on a business name. This is improper practice and the treasurer agreed to look into this matter.
  7. As previously discussed, the Petty cash has not yet been handed over to the Secretary.
  8. The meeting notice board needs to be repaired.
  9. Decisions concerning the HOA must be tabled and voted by all board Members.

 

ADJOURNMENT: Meeting adjourned at 8;15pm

Minutes submitted by – Secretary

Minutes of Meeting 10.18.2010

CHAMPION  LAKES  H O A

MINUTES OF MEETING

October 18, 2010
Time:  7pm

ROLL CALL:

President, Secretary and 6 Homeowners

Apologies -The Treasurer was absent

APPROVAL OF MINUTES;

 Minutes of last meeting was read and approved by the President.

OPEN ISSUES:

  1. President discussed the financials- he mentioned the large water/repair bill of $1085 to the irrigation system and the Utilities which was $1374.88. An amount of $350, was spent on Tax Audit of the HOA.

NEW BUSINEsS:

  1. The Fall Party was discussed in detail, regarding time and duties.
  2. Concern was felt amongst the homeowners of some recent burglaries.
  3. Members were advised to be on the alert and not tempt the burglars by leaving the garage doors open.

 

ADJOURNMENT: Meeting adjourned at 7h35

Minutes submitted by – Secretary

Minutes approved by   – President

Minutes of Meeting 09.20.2010

CHAMPION  LAKES  H O A

MINUTES OF MEETING

Date:  Monday  20 September  2010
Time: 7 pm

Attendance:

  • President/ Treasurer/Secretary and  11 Homeowners

Matters Discussed:

   ___________________

  1. Apologies were extended for the late posting of the Minutes of the last meeting.
  1. More homes are being foreclosed and the HOA will lose some income
  1. Letters are going out to homeowners owing dues for this year.
  1. Irrigation at the entrance has been repaired, cost of which was close to $100.
  1. The website will be updated with the correct names of management of HOA. Excel is working on getting the Champion Lakes HOA back to a good standing with the State Comptrollers Records.
  1. The Fall Party is scheduled for October 23, and volunteers are needed. Please contribute your time to make this a fun day for the kids.
  1. It was decided to present YARD of the MONTH only from  March to October going forward – and Visa gift cards will be issued.

Meeting Adjourned:  7.50pm

Management   – HOA