Meeting Minutes

04-06-2021 Annual Meeting Minutes

Champion Lakes HOA Annual Meeting Notes

  1. Roll Call
  2. Call to Order: Time: 7:04 pm via RingCentral
  3. Quorum met
  4. Proof of Notice meeting, met
  5. Approval of minutes of preceding meeting
    • 11/18/2020 Beth former secretary
    • 12/03/2020 Tania elected as secretary at this meeting
  6. Reports
    • Financials
      • 2021 Budget Approval-
        • $42,636.00
        • $16,000.00 Reserves
    • Wall repair completed inside and outside
  7. Elections:
    • Judy Liles
  8. New business:
    • Mowing Creek Grass
    • Yard of the month ($25 Lowes)- 8605 Treasure
  9. Adjournment: 8:06 pm

12-03-2020 Meeting Minutes of the Board Meeting

201203  Champion Lakes HOA Board Meeting – Election of Officers

  1. Welcome – call to order time: 6:32 pm 
  2. Determine Votes Present 
  3. Announcement of quorum
  4. Proof of notice meeting
  5. Approval of Minutes of preceding meeting – tabled until the next meeting.
  6. Election of Directors 
    1. Tania Ware made a motion to elect John Hering as President.  Motion passed.
    2. John Hering made a motion to elect Tania Ware to secretary.  Motion passed.
    3. John Hering made a motion to elect Beth Miller to treasurer.  Motion passed.
  7. The newly elected HOA Board will meet soon in order to set up the board’s agenda and decide on the next meeting date.
  8. Adjournment Time: 7:10 PM

These meeting notes respectfully submitted,

John Hering

11-18-2020 Annual Meeting

Champion Lakes HOA Annual Meeting Notes

November 18, 2020 via internet.

  • Meeting was called to order at 6:38 pm
  • Present: Jackie Stark, Tania Ware, Beth Miller, Mike & Lana Kratz, Jimmy & Loren Wilson, Heather Guzman, Judy Liles, Dwight & Victoria, Matt Jones, Bea Pena, Randy House, Paula Guidry, Pat, Ralph and Carol Paul, Darla Stanford, Eric & Marcella Coldwell, Malcolm Drake, Rozanna, Sherry,  
    • Guest: Michael – Lovecraft Masonry
  • The minutes from 6/20/20 were presented.  A motion was made and seconded to accept the minutes.  This motion passed.
  • The Wall:  Michael Brown (972-489-0855) from Lovecraft Masonry explained his process for getting it done.  We thanked them for joining our meeting and excused them. 
    • The HOA discussed the wall and recommended by the HOA to get this wall fixed.  There was discussion about whether to fix the current wall or rebuild it.  The Board said they would pursue it. 
  • Entrance Flowers: The summer flowers will be removed soon and holiday decorations will go up the end of November.  Tania will send out a memo when this happens.
  • Crime Watch Sign:  In order to maintain this sign we need to attend meetings.  Loren Wilson and June Hering were appointed to work with the Rowlett PD regarding these meetings.
  • HOA Elections:  The election will take place at the November meeting.  The deadline to receive ballots at Excel will be November 27th.
  • There was more discussion about The Wall and Todd talked about the HOA easement and responsibility of the HOA to repair the wall.
  • Social Media: The Website (championlakesHOA.com) is maintained by Tania.  It was recommended that Beth be added as an administrator in order to post secretary stuff.   Also, on Facebook we have Champion Lakes Community Private Group maintained by Beth.  
  • Treasurer’s Report:  Pat gave the summary. The report is available on the web site.  A motion was made and seconded to accept the treasurer’s report.  This passed.
  • Architectural Covenants & Control (ACC):  There was some discussion about some requests that were approved and some that were not.  We were all reminded to request landscaping and house changes before proceeding with the work.
  • Meeting was adjourned.

My notes respectfully submitted,

John Hering

Minutes of Board Meeting 06.26.2020

Friday, June 26, 2020 @ 5:30 PM
Champion Lakes HOA Board Meeting held via RingCentral due to Covid-19 Social Distancing

Attendance:

Board Members

  • Tania Ware (President)
  • Pat Pather(Treasurer)
  • Beth Miller (Secretary)
  • Heather Guzman (Committee chairperson)

Management (Excel) Representative:

  • Jackie Sterk

Homeowners: 3 additional homes represented:

  • Dwight
  • Johnny/June
  • Victoria due to Covid-19,
  • Video conference, full names/attendees were not recorded.

Meeting was called to order by Tania Ware at 5:35 PM

Agenda items:

  • Website update provide by Tania Ware
    • Discussion on what needs to be added to the website;
    • Add minutes and any Amendments
    • Tania will add Beth to the website so that they can keep it up to date with all needed information

Old/New Business

  • Wall Repair- Resident previously reported some issues with the brick wall (Dalrock Rd) Beth made a motion to contact contractors to provide quotes for immediate repairs that need to be completed, on-going maintenance that is needed for upkeep of the brick wall, and cost to replace the brick with rod iron (either as needed or complete). The board will gather the information from the contractors and report any and all findings at the next board meeting. Pat seconded the motion.
    • Motion passed.
  • Homeowner Shed request: Discussion by homeowner and board regarding request of a shed to be built; discussion included current by-laws and sheds that are already constructed. Tania motioned to table the decision until more information is gathered from the community regarding possible amendment to bylaws in the construction of sheds, Beth second the motion;
    • Motion passed.
  • Diaz Landscaping: New land/lawn contractor; Board decision was made prior to the meeting and agreed upon.
  • HUGE Thank You to Ted Barlow (resident) for fixing our electrical and lights at the front of the community; he did so out of pocket and appreciates his neighbors.
  • Quarterly Events/yard Sale weekend: Discussion about holding events; Jackie was asked how other communities were handling Covid-19 issues/ social distancing with holding events (due to Covid-19, most have canceled any in person events). Beth motions to table the discussion until the next board meeting; Tania second the motion.
    • Motion passed.
  • Darjuan Horton stepped down from the board leaving a vacancy; per HOA by-laws Beth Miller was appointed as a replacement until the annual board meeting.
  • Annual Meeting Discussion: Getting the word out for meetings; Jackie will send a survey blast and mail out information. Annual meeting was scheduled for March 25th; due to Covid-19 the face to face meeting had to be canceled. Pat motioned to table scheduling the board meeting until we get more information from the community. Tania second the motion.
    • Motion passed.
  • Recruiting for board candidates: Tania nominates Beth Miller and Heather Guzman as board member candidate for the next annual meeting. Pat agreed.
  • FaceBook page; Beth Miller will create a FB page for the community to share information.
  • Reserved Study Consideration: Study that would tell the community what funds are needed to move forward as a Community in the next 5/10/20 years. Beth motions that we move forward with the Reserve study; Tania second the motion.
    • Motion passed.

Homeowners Open Forum:

  • June and Johnny thanked the board for their excellent work; they offered to hand out flyers and information for the board.

Beth motioned to adjourn, Tania second the motion; Motion passed. Meeting was adjourned at 6:25 PM.

  • Executive Board Session:
    • Board went into Executive Session to discuss Accounts Receivable and possible Attorney Actions as needed.

Minutes of Board Meeting 05.14.2019

Champion Lakes

Board Meeting 5/14/2019

Hey board, please see the items that we discussed in our meeting on 5/14/19. You’ll see that I’ve sent an email to Jackie regarding items 1), 2) and 6) please respond to the email if you have any other questions.

  1. Setting up a walk through of the subdivision to get an estimate of future potential expenses. (Part of email to Jackie) Reserve Study brought to our attention by Tania. Every 5years?
  2. There is a broken light at the entrance that we want to look at. (i.e. do we pay the electricity for the light, who’s responsible for getting it fixed)  (Part of email to Jackie)
  3. Look at potential retaining wall grout maintenance. Start looking for companies and ask for bids?
  4. Need city code enforcement to clear out creek lawn maintenance (Tania please remind me if I need to call the city from past experience)
  5. Future potential amenities (i.e. maintenance, community parties new structures)
  6. May need to hold a meeting as my board position will need to be renewed this summer. (I believe we mentioned that we will try to do a meeting in June Part of email to Jackie) We can work on having the meeting offsite if possible.

Update financials on website. Also, upload the board minutes.

Meeting Minutes of 11.13.2018

7:06 pm — Call to order, Role call and Welcome: Pat Pather

7:15 pm — Proof of Notice & Recap of previous minutes: Pat Pather
— Updates/Announcements:

  • Barlow has taken care of lights upfront
  • Thank TJ (couldn’t make it this evening, working late), Pat Pather and Dajuane Horton for service in our community
  • Election of Board of Directors
    • Tania Ware
    • Pat Pather

3. Financials Money market 9K 39,551 total. 24 people on payment plans. 14 with delinquent dues.

— New business: Pat Pather

  1. Introducing new laws & policies. Congressional Act, Fair Credit Act, Reporting Act (credit report for HOA)
  2. Send Letters to homes deliquent
  3. Nails, debris in the streets from roofs, please address.
  4. Balance sheet on website

8:15 Adjournment
— Closing remarks and coffee and pastries: donated by Pat Pather

Minutes of Organizational Meeting 06.06.2017

MINUTES FOR CHAMPION LAKES OWNERS ASSOCIATION ORGANIZATIONAL ANNUAL MEETING

HELD ON 6TH JUNE 2017 SCHEDULED FOR 7:OOPM

BOARD MEMBERS PRESET:      MIKE KRATZ……. TREASURER

                                                       PAT PATHER…… SECRETARY

ABSENT:                                        T J JONES…………PRESIDENT

APOLOGIES TENDERED TOGETHER WITH A PROXY.

RESIDENTS PRESENT

  • Eric & Marcel Caldwell……………….8001 Trophy Court
  • Rick & Debbie Parker…………………8013 Trophy Court
  • Julian Castilleja…………………….…..8606 Schooner
  • Bryon & Ginnifee Garrison……………8309 Sailors
  • Jere & Beth Jones……………………..8409 Victory
  • Darjuan & Natalie Horton……………..8614Schooner
  • Tild & Loretta Barlow…………………8305 Sailors
  • Amber Mcchille………………………..8506 Victory
  • Ralph & Carolyn Paul………………….8010 Trophy Court
  • Al Drake……………………………….8206 Champion
  • Randy House…………………………..8601 Scooner
  • Amy Pritchard…………………………8313 Victory
  • Amelewane Daba………………………8310 Victory
  • Chilendu George………………………8418 Victory

Meeting commenced at 7:08pm as was waiting on additional residents to meet quorum requirements.

  • Residents at the meeting were welcomed and thanked for their presence.
  • Purpose of this meeting was due to lack of a quorum in our last meeting on 2nd May 2017 to elect a new panel of Board Members to the Board.
  • Those present were advised of the purpose was offered to volunteer for the respective positions of President , Treasurer and Secretary.
  • There was reluctance initially and questions were raised as to the responsibilities of the positions and after we briefly explained we had 2 residents opted to be on the board as follows:
    • Darjuan Horton and
    • Jere Jones
    • Pat Pather agreed to remain on the Board
  • In the notice sent to the residents, it was also mentioned of an increase in HOA Dues to compensate for those who have not paid and for repairs and maintenances, upkeep of the entry to the neighborhood with plants etc.
  • Residents raised concerns of this issue and some had volunteered to provide their services and plants to contain the expenses in order to maintain the dues payable at its current levels.
  • Discussions was also about The Board being more aggressive in their collections efforts with a view to increase flow to be able to meet expenses mentioned above to justify keeping dues at present levels.
  • We thanked those present for their comments/views/ suggestion’s and advised them that these will no doubt be tabled at the next Board Meeting with both the old members and the new members

Meeting adjourned at 7:50pm

Pat Pather
Board Member: Secretary

Notary Public In The State Of Texas,

Minutes of Annual Meeting 05.02.2017

MINUTES FOR CHAMPION LAKE OWNERS ASSOCIATION ORGANIZATIONAL ANNUAL MEETING HELD ON 2ND MAY 2017 SCHEDULED FOR 7PM

BOARD MEMBERS PRESENT:

TJ JONES……………….PRESIDENT
MIKE KRATZ………TREASURER
PAT PATHER………SECRETARY

RESIDENTS PRESENT:

DWIGHT & VICTORIA
E ALTON
PAM PATHER
KEVIN LILES
TANIA WARE
RANDY AKLLEN HOUSE
W THEODORE & LORETTA M

Meeting commenced at 7.05pm as was waiting on additional residents in anticipation to meet the quorum requirements.

  • Introduction of the board members to the residents.
  • Due to the lack of the response from the residents there were insufficient residents present to meet the criteria of a quorum thus a vote could not be taken to elect a new panel of Board Members to the Board.
  • In view of this a decision was taken with the consent of the residents to send another letter to all the residents, stressing the importance to request their presence or fill and sign a proxy nominating a resident for the possible position on Board for the respective positions subject to certain criteria. Existing Board Members to review proxy nominations.
  • Incorporated in the letter will also include notice of a substantial increase in the HOA dues to compensate for those who has not paid and the escalated maintenance costs. This has been schedule for Tuesday June 6th at 8601 Scooner St in the neighborhood from 7pm to 8pm.

NEW BUSINESS/CONCERNS:

  • Residents expressed concerned about full disclosure/transparency about the financials of the Association. Tania Ware has volunteered to take ownership of this from the Treasurer and update the web page with the latest available financials. Work in progress.
  • Residents who have brick and mortar walls around their properties are responsible for the upkeep and maintenance. It is not the responsibility of the Association or the City.
  • Speed limits was also discussed as it appears some not sure if residents /visitors drive in excess of the minimum 30miles in the neighborhood. TJ to get clarification from the City Police as to what course of action to take.
  • A concerned resident advised that a white GMC Truck is seen driving in the neighborhood and residents are to be cautious and report any suspect situations to the local authorities.
  • A brief discussion was also addressed about the National Night Out scheduled in October for the Crime Watch in order to meet certain expectations and will further be addressed as no final arrangements has been agreed upon.

As no further business to discuss meeting adjourned at 7:53pm.

Thanked all for their attendance.

Pat Pather
Board Member: Secretary

Minutes of Annual General Meeting 04.16.2012

CHAMPION  LAKES  H O A
MINUTES OF ANNUAL GENERAL MEETING
DATE:  04/16/2012
TIME: 7PM

APPROVAL OF MINUTES;

Minutes of the last meeting were read and approved by the President.

OPEN ISSUES:

The financials were presented and discussed. We have retained the services of Excel management with the new person in charge being Barbara Clark. The cost of this service will be $250. per month.
A P O Box address has been established for the HOA.
Filing of Taxes cost $350 and the services of an Attorney to look over compliance issues cost a further $500.
All homeowners in arrears of dues are to be dealt with by a Credit agency and could result in their appearance in a Small Claims Court, which will eventually result in their credit being affected. Letters to this effect have already been sent out. Residents are urged to adhere to the water restriction guidelines. Yard of the Month will no longer be awarded.

TERM OF OFFICE:

The new term of office as per the 12 votes counted are  – Bryon S.   – reelected  as President  and Sherry Jones – as Secretary
I wish to place on record my thanks for having had the opportunity to serve on this Board.

ADJOURNMENT:  Meeting adjourned at 8:05

Minutes submitted by Secretary.

DATE OF NEXT MEETING:  July 16  2012

ADJOURNMENT: Meeting adjourned 8h15

Minutes submitted by Secretary

Minutes of Meeting 10.25.2011

CHAMPION  LAKES  H O A
MINUTES OF MEETING  HELD ON 10/25/11
Time:  7pm

APPROVAL OF MINUTES;

Minutes of the last meeting were  approved by the President.

APOLOGIES;   PRESIDENT AND V. THOMAS

MATTERS DISCUSSED:

IT WAS DECIDED BY THE PRESIDENT TO GO AHEAD WITH
THE FALL PARTY AS HE WAS APPROACHED BY THE HOMEOWNERS.
THE TREASURER PRESENTED AN ESTIMATE FOR $800.
FINAL EXPENDITURE AND RECEIPTS WILL BE PRESENTED AT THE NEXT MEETING.
FLYERS FOR THE FALL PARTY WILL BE SENT TO THE HOMEOWNERS

THE ISSUE WITH THE STATE COMPTROLLER WAS FINALLY IN GOOD STANDING.

ALTHOUGH THE TAX PAYMENT FOR THE HOA IS MINIMUM IT HAS TO BE PRESENTED BY A CPA WHOSE FEES ARE OVER $300. NO SUCCESS IN FINDING ONE AT A LESSER COST.

THE  INCOME SPREADSHEET SHOWS WE HAVE HAD SOME SUCCESS AFTER THE  LETTERS WENT OUT TO DELINQUENT HOMEOWNERS.

ADJOURNMENT: Meeting adjourned 7h40

Minutes submitted by Secretary