Champion Lakes HOA Annual Board Meeting Thursday, March 23, 2023 7:00 pm
Via – RingCentral https://meetings.ringcentral.com/join?jid=1481110115
AGENDA
1. Determine votes present by roll call, (See Attachment pg 5)
a. Live: 9
b. Proxy Ballots: 19
2. Announcement of quorum
3. Proof of notice of meeting (eblast, posted yard sign, notices hand distributed to homes)
4. Call to Order & Approval of the Agenda – Motion made and passed to accept the agenda
5. Approval of minutes of preceding meeting(s):
a. 3/21/22 HOA Annual Board Meeting Minutes
https://championlakeshoa.com/2022/03-21-2022-champion-lakes-hoa-annual-
meeting/
b. 10/28/22 HOA Board Budget Meeting Minutes
https://championlakeshoa.com/2022/10-27-2022-champion-lakes-hoa-budget-
meeting/
6. Reports
a. President’s Report
Thank you for attending this meeting. Why? 3 points
1. Stay Informed
Yes, you have access to meeting minutes, email updates, and the Web Site, but
they are just highlights of what is happening. By attending this HOA budget meeting
you’re able to hear the discussions, recommendations, and concerns first-hand.
You can learn more about how and why decisions were made and what is in the
works for the future.
2. Get Involved
This is a great opportunity to make your voice heard if there is something you have
questions about or want to share regarding what is happening in our community.
You can think about things you like to do and put your talents to use and make a
positive difference in our neighborhood.
Neighborhood Activities
Champion Lakes Garage Yard Sale
Neighborhood Movie Night
Neighborhood Watch Program (National Night Out)
Spring / Fall Block Parties
Entrance flowers and yard
3. Understand Community Management
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You pay dues every year, but do you know how that money is being spent? Do you
know why the HOA had to lower or increase fees? By attending this meeting you
can gain more insight into exactly what decisions are being made and how the
community is being managed.
Thank you for joining us this evening. Welcome our new members!!!!
b. Treasurer’s Report
Financials is available in your TownSq Ap
i. EOY with $38,000. Balance end of February $55,197
ii. Feb, 2023 Report Checking $45,674; MM $9,522; Reserves $17,630
iii. Total Assessments Expected: $41,000 (Received: $36,716)
iv. Feb Assessments received $2,051 plus Late Fees $2,102
v. Feb Administration Expenses: $763
vi. $1,515 monthly contribution to Reserves (Last year: $485)
vii. Monthly Landscape $732
viii. Electric $59 Water $50
Treasurer report passed by board.
c. Neighborhood Watch Report (Tabled till the next meeting)
i. National Night Out
ii. Other
d. Architectural Review Committee (ARC)
i. Procedure for making changes on the outside of house/property
ARC Outside Home Change Request.
ii. [email protected]
iii. Violations to our Covenants and Bylaws being pursued
iv. Yard of the Month 4 times a year
e. Thank you to Ashleigh Richardson and Goodwin Management Company for their
service to Champion Lakes, Rowlett.
2. Election of directors
a. Andrew Piering, HOA Board expires 3/2025 (only position up for a vote)
b. John Hering, HOA Board expires 3/2024
c. Tania Ware, HOA Board expires 3/2024
Andrew Piering nominated and voted on to the board unanimously by all members present
and proxy ballots.
3. Unfinished or Old Business
a. Iron Fence Maintenance Completed (May, 2022 @ $4,400)
b. How to handle complaints
i. For criminal activity – Dial 911 Non-emergency Rowlett# 972-412-6200
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ii. For HOA Bylaw infractions –
1. Submit your complaint on your Goodwin Portal –
https://goodwintx.com/ https://app.townsq.io/login
2. Contact one of your HOA Board members
4. New business
a. Sprinkler Maintenance (Schedule for 3/27 estimated costs $2,800)
b. Entrance Monument Facelift (Scheduled for 4/2023 estimated costs $4,900)
c. Brick Wall Maintenance in 2024 (will budget for it, estimated cost $13,000)-
Questions brought before the board: Is this brick wall required by the city? What is
the cost of the removal of the brick wall versus the maintenance?
d. Architectural Review Committee (ARC) and Color Palette
i. Painting or Staining Brick or not? (Yes/No)
ii. Using “Weatherwood” roofing Shingles exclusively (Yes/No)
iii. 1 Exterior Primary Color
iv. 2 Bold Accent Colors
v. 3 Primary Accent Colors
vi. 4 Bold Accents for Doors
vii. 5 Color Palette Combination Guide
viii. 6 Color Palette Example Pictures
ix. Motion To Adopt The Color Palette
ARC Color Palette approved as a guide and passed by a vote.
e. Neighborhood Gatherings
Mostly we need homeowners who want to sponsor events and your board will help
make it happen.
i. Movie Night
ii. Neighborhood Garage Sale
f. Special HOA Board/Homeowners Meeting to vote on Rental Cap Amendment to our
Covenants. Rental Cap Amendment Proposal TBD
Next Scheduled Meetings:
Special HOA Meeting to vote on Rental Cap Amendment, Proposed Date: Thursday, April 20, 2023
at 7:00 pm (Live and Zoom).
HOA Annual Budget Meeting: Oct 19 th , 2023, 7:00 pm
Adjournment: Time – 8:00 pm
Respectfully submitted,
Sherry Jones, subbing for Tania Ware, Champion Lakes HOA Board Secretary
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Close the Meeting to the General Homeowners and begin Board Officers Discussion with
ARC:
5. Violation Issues
Excuse the ARC and Board Discussion regarding Issues
6. Delinquent List
7. Other