Champion Lakes HOA Annual Meeting
Thursday, March 31, 2022 7:00 pm
Via – RingCentral https://meetings.ringcentral.com/join?jid=1481110115
AGENDA
1. Determine votes present by roll call or check-in procedure. Also welcome new neighbors.
2. Announcement of quorum – we had 25 homeowners represented live/proxy
3. Proof of notice of meeting (eblast, posted yard sign, notices hand distributed to homes)
4. Call to Order & Approval of the Agenda with the addition of time at the end for questions/comments. Motioned, seconded and passed
5. Approval of minutes of preceding meeting:
a. April 6, 2021 HOA Annual Board Meeting Minutes
https://championlakeshoa.com/2022/04-06-2021-annual-meeting-minutes/
Motioned and seconded to accept the minutes. Passed
b. October 11, 2021 HOA Board Meeting Minutes championlakeshoa.com/2021/08-11-2021-meeting-minutes-of-the-board-meeting/ Motioned and seconded to accept the minutes. Passed
6. Reports
a. Treasurer’s Report
i. EOY with $38,000
ii. Feb, 2022 Report $23,264 Operating; $4,605 MM; $18,563 Reserves
iii. Assessments and Late Fees $6,104
iv. $485 monthly contribution to Reserves ($5,820 per year)
v. Electric and Water $132
Motion made and seconded to accept the treasurer’s report
b. Neighborhood Watch Report
i. National Night Out – City of Rowlett also has a trailer they let
neighborhoods use for such events. It will probably be in October, early
prep work.
ii. Neighborhood Concerns – Recommended keeping cars locked due to rise
in auto thefts.
c. Architectural Review Committee (ARC)
i. Procedure for making changes on the outside of house/property
ARC Outside Home Change Request. [email protected]
ii. Violations to our Covenants and Bylaws
iii. Yard of the Month 4 times a year (Spring, Summer, Fall, Winter)
7. Election of directorsThe slate of Candidates was motioned and seconded by acclamation. Motion
passed.
a. John Hering, HOA Board expires 3/2022
b. Tania Ware, HOA Board expires 3/2022
c. Judy Liles, HOA Board expires 3/2023
8. Unfinished or old business
a. Iron Fence Maintenance (share the bids we have, vote)
i. SMK Handyman – $2,729
ii. SG Landscaping – $4,400
iii. Campbell Construction – $5,500
Motion made and seconded. Discussion recommended that President John see if
SMK will be insured by end of April, if not, then go with SG Landscaping. Motion passed.
b. Entrance Landscaping
i. $1,600 in budget for 2022 for flowers and landscaping
ii. Getting estimates for a major upgrade for 2023
iii. Monthly Mowing Services – $680
c. How to handle complaints
i. For criminal activity – Dial 911
ii. For HOA Bylaw infractions –
1. Excel Resident Portal
2. Contact & Support Tab
3. Contact Management Tab
4. Type: Drop down – Complaint, Violation, Comment, etc
iii. Contact one of your HOA Board members
d. Neighborhood Gatherings
i. Movie Night
ii. Neighborhood Garage Sale
9. New business
a. Brick Wall Maintenance in 2023 (will budget for it)
b. Sprinkler Maintenance in 2023 (will budget for it)
c. Architectural Review Committee (ARC) Introduction of the CL HOA Color Palette
d. 1 Exterior Primary Color
e. 2 Bold Accent Colors
f. 3 Primary Accent Colors
g. 4 Bold Accents for Doors
h. 5 Color Palette Combination Guide
i. 6 Color Palette Example Pictures
j. Motion: Adoption of Color Palette
k. It was moved and seconded to use the proposed Color Palette for the standard
upon which our ARC will make exterior painting approval/disapproval decisions.
Motion was defeated and the ARC was asked to prepare the Color Palette to
investigate using “Weatherwood” roofing shingles exclusively, and painting of brick.
l. Excel joins Goodwin & Company to expand services provided to CL HOA
i. Effective July 1 – You will be receiving a mailing with instructions
ii. Dedicated Compliance support
iii. Delinquency Management: Goodwin will follow the Association’s preferred
method in the management of delinquent accounts. If interested, we also
offer an innovative process that includes monthly correspondence with
delinquent owners, positive and negative credit reporting (no additional
cost to the Association), payment plan facilitation, lien filing, and a
comprehensive delinquency analysis report designed to help the Board
determine when it is advantageous to pursue legal action to collect on the
debt.
10. Next Meeting: The HOA Board will Vote on Board Positions. (Pending a vote is complete)
April 7, 7:00 pm CL HOA Board Organizational Meeting
11. Adjournment: Time – 8:07 pm