10-28-2021 Champion Lakes HOA Board Meeting

Champion Lakes HOA Board Meeting
October 28, 2021 (Live) 8317 Victory St (online) Ring Central https://meetings.ringcentral.com/j/1481110115

Meeting Agenda

  • Attendance: Board:
    • John Hering, President, Tania Ware, Secretary, Judy Liles, Treasurer Guests:
  • Call Meeting to Order: Time:
  1. Approve the Agenda – approve the agenda
  2. Approve Prior Meeting Minutes
    1. August 11, 2021
    2. Motion / 2nd / Approval
  3. Financial Report
    1. End of September
      1. 2020 balance = $63,985
      2. 2021 balance = $28,396
    2. 2021 Budget Comparison
      • i. Collection costs are down
      • ii. Landscaping/Maintenance down
      • iii. Reserve Study cost $1,900
      • iv. Entrance flowers/makeover = $1,000
      • v. Utilities/Water = $341 under budget (until leak)
      • vi. Reserves Contribution – $100 per month
  4. Old Business:
    • a. HOA Bylaws and Covenants Offenses
      • i. Trash cans by the house, Basketball hoops off the street, Continually open garage doors, Abandon Cars, or covered cars (stored) in driveways
      • ii. Process for complaints/concerns
        • 1. Fences, yards, upkeep –
        • 2. Speak to your neighbor if you can/willing
        • 3. Contact
          • a. https://app.pilera.com/index.php/resident/contactman ager
          • b. [email protected] on your Resident Portal
        • 4. Loud noise – Rowlett non-emergency Police # 972-412-6200
      • iii. Contact your CLHOA Board and we will help you.
    • b. Maintenance Items/Discussion
      • i. House improvements/construction/painting/sheds, contact [email protected] or fill out the form for the Architectural Review Committee (ARC) https://www.excelam.com/
      • ii. Communication is key
        1. 1. To find your Resident Portal: Management services, Resident Portal, Forms, etc.
        2. 2. Contact your HOA Board and we’ll help you.
      • iii. Important Documents: CH HOA website: https://championlakeshoa.com/important-documents/
      • iv. HOA Maintenance
        • 1. Just repaired a water leak (3,400 gallons a day!)
        • 2. Dirt under brick wall
        • 3. Black iron fence painting/straightening (Est $2,000)
        • 4. Entrance flower bed – Fall/Winter planting
        • 5. Graffiti – under the bridge – working with Rowlett City Engineers to paint over the graffiti
  5. New Business:
    • a. Introduction of the Architectural Review Committee
      • i. Mike Kratz, Tracy Poplawski, Mike Mankin
      • ii. Meeting soon to establish a color palate and review the rules
      • iii. Will handle the requests
    • b. Reserve Study
      • i. The property is in good general condition and well-maintained.
      • ii. With current projected costs of $25,000 per year of operational costs
      • iii. Current assessment of $300 annually per homeowner totals $27,600
      • iv. The current Reserve balance is $16,795
      • v. At current levels ($100 per month into the Reserve Account) the Associations’ current funding proves inadequate to meet future needs.
      • vi. The Reserve Study Suggests an annual increase of $115 (Total assessment of $415 per year) per household to meet anticipated costs, then an increase of 2% per year for the next 6 years.
      • vii. Future major costs: Brick Wall Replacement – (we are 20 years into an average 30 year life)
      • viii. Future major costs: Metal Fence Replacement – (we are 20 years into an average 42 year life, but no doubt when the wall is rebuilt, so will the metal fence)
      • ix. Our HOA Dilemma:
        • 1. Repairs of the next 10 years are estimated to be as follows
          • a. $44,000 in maintenance costs for brick wall and fence
          • b. Divided by 92 homes
          • c. $478 per home
          • d. Divided by 10 years
          • e. $47 assessment increase
        • 2. Replacement after 10 years is estimated to be as follows
          • a. $82,000 to replace the brick wall and fence
          • b. Divided by 92 homes
          • c. $891 per home
          • d. Divided by 10 years
          • e. $89 assessment increase
        • x. These numbers are according to today’s costs and don’t include a 2.5% inflation increase.
      • c. The Champion Lakes HOA Board supports the assessment increase for 2022, and recommends a $75 per homeowner increase; also supports the recommended $75 increase for the 2023 budget. Held a record vote in favor of the increases. ********************************************
      • d. Discuss Scheduling of next HOA Board Activities / meetings i. Neighborhood Garage sale (date TBD) ii. Annual Meeting – Thursday, March 24, 2022
  6. Adjournment
    • Thanks those who joined the meeting
    • Send questions or comments to your HOA Board or [email protected]