Friday, June 26, 2020 @ 5:30 PM
Champion Lakes HOA Board Meeting held via RingCentral due to Covid-19 Social Distancing
Attendance:
Board Members
- Tania Ware (President)
- Pat Pather(Treasurer)
- Beth Miller (Secretary)
- Heather Guzman (Committee chairperson)
Management (Excel) Representative:
- Jackie Sterk
Homeowners: 3 additional homes represented:
- Dwight
- Johnny/June
- Victoria due to Covid-19,
- Video conference, full names/attendees were not recorded.
Meeting was called to order by Tania Ware at 5:35 PM
Agenda items:
- Website update provide by Tania Ware
- Discussion on what needs to be added to the website;
- Add minutes and any Amendments
- Tania will add Beth to the website so that they can keep it up to date with all needed information
Old/New Business
- Wall Repair- Resident previously reported some issues with the brick wall (Dalrock Rd) Beth made a motion to contact contractors to provide quotes for immediate repairs that need to be completed, on-going maintenance that is needed for upkeep of the brick wall, and cost to replace the brick with rod iron (either as needed or complete). The board will gather the information from the contractors and report any and all findings at the next board meeting. Pat seconded the motion.
- Motion passed.
- Homeowner Shed request: Discussion by homeowner and board regarding request of a shed to be built; discussion included current by-laws and sheds that are already constructed. Tania motioned to table the decision until more information is gathered from the community regarding possible amendment to bylaws in the construction of sheds, Beth second the motion;
- Motion passed.
- Diaz Landscaping: New land/lawn contractor; Board decision was made prior to the meeting and agreed upon.
- HUGE Thank You to Ted Barlow (resident) for fixing our electrical and lights at the front of the community; he did so out of pocket and appreciates his neighbors.
- Quarterly Events/yard Sale weekend: Discussion about holding events; Jackie was asked how other communities were handling Covid-19 issues/ social distancing with holding events (due to Covid-19, most have canceled any in person events). Beth motions to table the discussion until the next board meeting; Tania second the motion.
- Motion passed.
- Darjuan Horton stepped down from the board leaving a vacancy; per HOA by-laws Beth Miller was appointed as a replacement until the annual board meeting.
- Annual Meeting Discussion: Getting the word out for meetings; Jackie will send a survey blast and mail out information. Annual meeting was scheduled for March 25th; due to Covid-19 the face to face meeting had to be canceled. Pat motioned to table scheduling the board meeting until we get more information from the community. Tania second the motion.
- Motion passed.
- Recruiting for board candidates: Tania nominates Beth Miller and Heather Guzman as board member candidate for the next annual meeting. Pat agreed.
- FaceBook page; Beth Miller will create a FB page for the community to share information.
- Reserved Study Consideration: Study that would tell the community what funds are needed to move forward as a Community in the next 5/10/20 years. Beth motions that we move forward with the Reserve study; Tania second the motion.
- Motion passed.
Homeowners Open Forum:
- June and Johnny thanked the board for their excellent work; they offered to hand out flyers and information for the board.
Beth motioned to adjourn, Tania second the motion; Motion passed. Meeting was adjourned at 6:25 PM.
- Executive Board Session:
- Board went into Executive Session to discuss Accounts Receivable and possible Attorney Actions as needed.